THE ART OF METAVENT

Unconventional Live Events

THE ART OF METAVENT

Live Events You Will Love

Whether you are producing an event for 10 or 1000, are with a Fortune 500 or a startup, we will help you design, manage and execute an unforgettable live event experience which will delight and inspire your guests. Make the ordinary – extraordinary.

Used by the world's most Inspiring companies

Our team

Live, Hybrid & Virtual Events

Anna Rembold headshot
ANNA REMBOLD
CEO & Founder

500 Most Influential Event, Professional BizBash Magazine Inc.
Innovative designer, multi-tasking project manager, fierce negotiator, and trusted, strategic advisor to clients.

Emily Davis headshot
EMILY DAVIS
Director of Events

Event design and operations expert with 20+ years in live events.
Master at large-scale corporate marketing events.

Doug Bailen logo
DOUG BAILEN
Creative Architect

Exhibit and event designer Technologist.
Respectful of the artistry while never forgetting the importance of strategic moving pieces and the value of data.

ENGAGING US & our WORKFLOW

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Collaborative
Consultation

• What is your needed strategy and goals for your live event?
What needs to be prioritized and how can we make it all happen?
Who are the primary stakeholders of your live event?




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detailed planning

• We extensively audit and organize your creative and review content for further use.
From there, we co-create your custom live event themes and messaging to be approved by you!
• We work with you to design the perfect live event!



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Budget Forecasting

• We make it easy! Seamlessly manage budgets for your event!
• Real-time support
is provided with follow up ROI reporting included.
Our process is methodical, your results are extraordinary.


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Efficient Project
Management 

• We are here for you! Go stress-free with regular meetings, reports and support managing your live event.
• 24/7 service
means you are never left without a doubt.


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Wrap-up Event Analysis

• We move forward with you! Get a complete analysis and wrap-up report of your live event.
Learn what we can improve logistically and enhance experientially to master your next event.


Are yoU ready?

READY TO INSPIRE AND CAPTIVATE WITH YOUR NEXT EVENT? LET'S GET STARTED NOW!

Contact US

What Our clients say about us

Strong Industry Reputation. Deep Client Relationships. Technical Experts.

She was critical in making sure all of our logistics and everything ran smoothly. We absolutely could not have done this without her and I would recommend her a thousand times over. We are a New York based company and she was able to set things up seamlessly without us having to forge connections on the west coast.

- Anna M.

I think we’re working on our fifth event using Metavent and here’s why. The team not only totally gets our company culture but they have this efficient event planning process which just makes every event so easy. And they’re so flexible when we need to change something and are great to work with. No stress. Now that’s saying something!

- Giselle B.

We had a really short timeline. Honestly, I wasn’t sure how we could do it, but Metavent pulled it off, AGAIN. We had over 2,000 attendees with lots of kids and we got great feedback about all the fun, engaging activities, great food and diverse entertainment. Kudos to the team at Metavent!

- Chariss G.

Full SErvices PReview

Production services custom tailored to your brand and event.

CREATIVE

Event Theme -  Custom design services to realize your live event theme that is on brand to your business, goals and vision. What's included: Engaging event design and theme production.

Video Production of Original Content - Capture your event in all its prestige with our live video production services. What’s included: Creation of motion graphics fit to your event theme and preparation of video content for live production.

Print Promotional Materials - No live event is complete without gorgeous and artful design! What’s included: Live event design and signage plan to fit your space. Vendor management, including negotiations, and implementation.

Website - Your event community needs connection, we give them the space to embrace and stay informed. What’s included: A bespoke landing page design to match your live event theme perfectly and serve as your foundation for connection.

CONTENT

Objectives - What’s important to your event? Do you need to captivate, dazzle or enlighten? We help you map out your event to perfection. What’s included: Strategic guidance on your live event and objectives. Key performance indicator (KPI) review with return on investment (ROI) goal setting.

Theme & Messaging - Your event will be an experience of worldliness that is hand crafted into sophistication. The question is, what do you want to acheive? What’s included: Full creative services and strategic guidance on your live event theme from first breath to realization.

Agenda - Make it once-in-a-lifetime! Use creativity and expression to design an event that your attendees will remember - our possibilities are limitless. What’s included: Design of the flow for activities shaped from your custom event theme.

Speaker Management & Presentation - When the stage needs to be set, we set it! The production for your event needs to be efficient and coordinated. We handle everything so you can focus on what’s important, your guests! What’s included: Development of production flow and deadline management for content including logistical requirements, speaker research, sourcing and arrangement.

Staff Positions - You’ll have access to some of the best-in-industry professionals that will ensure it all goes down without a hitch. Who’s included: A team crafted to your specific needs, which could include Executive Producer, Production Assistant, Stage Manager, Show Caller, Stagehands and Graphics Op.

COMMUNICATIONS

Mobile App - Stay connected to your event progress with tech’s best mobile apps. What’s included: Guidance on best suited event apps, contract negotiation and execution. Incorporates custom designed surveys and registration.

Announcements - Once your live event is designed, we make it known! Announce your event in style working with our marketing team to drive attendance. What’s included: Communications strategy, design and implementation. Incorporates group distribution lists for pre-event, onsite and post-event communication.

Online chat function - We’re an extension of your team and will integrate into your communications channels as needed.

SPONSORSHIP, REGISTRATION & HOTEL MANAGEMENT

Sponsorship Program - This is your chance to collaborate and connect with your sponsors on a more authentic level. What’s included: Review of current sponsorship program(s) and strategic guidance on optimizing your monetization strategy. Includes design and updated sponsorship prospectus.

Sponsorship Fulfillment - From your sponsorship program objectives, we ensure that all deliverables are met on time and beyond expectations. What’s included: Logistical management, sponsor and partner fulfillment.

Registration - Your event will require error-free coordination and communication with attendees, we help you design your game plan. What’s included: Monitoring and coordination of correspondence including communication management for questions of details, attire, arrival times and transportation.

Housing - If your event requires housing your attendees, we have it covered. What’s included: Site search and budget analysis for best suited home base, contract negotiation, and execution. Onsite guest service and real-time management of details and reporting updates. Landing page integration with digital credentials, request and change management.

LOGISTICS

Hotel Coordination - Arrive on time and in style to your live event with our full service hotel arrangements! What’s included: All hotel assignments completed for you including regular meetings and reviews to ensure needed deadlines are met for all your hotel contracts.

Food & Beverage - No event is perfect without a delightful and savory menu complete with the food and beverage of your choice, fit to theme of course! What’s included: Menu recommendations for all meals served to your guests including banquet kits for hotels and offsite locations.

Audio & Visual - Your live event will be an experience to memorialize, complete with staging, lights and colorful sound. What’s included: Mainstage design including sourcing, procuring and implementation of AV equipment and staging. Development of lighting and the AV plan for your venue, equipment testing and videography coordination.

Entertainment - Are you envisioning a vibrant landscape brimming with multicolored delights? Or a celebration of the arts crafted from noir and dressed to kill? Whatever your dream, we can make it real! What’s included: Total event curation including theme design, entertainment, rentals, floral and everything in between.

Activities - Your event will be equal parts awesome design and engaging activity. Connect your guests together with some of this world’s most lively entertainment. What’s included: Planning and production of team building activities, experience and design.

COVID & Health Policies - We want to keep everyone safe and healthy! We follow all required and recommended health policies to ensure security. What’s included: Health policy coordination and implementation with hotels, venues and vendors. Draft guidelines for your legal and HR team to review and approve.

REQUEST Your Free live events QUOTE

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